What to Expect from Affordable Catering - Finalization Meeting

The last meeting you will have with us at Affordable Catering is you Finalization Meeting. We like to use this meeting to make sure everyone is on the same page - something we're sure you want to make sure of as well. At this meeting, we will go through a Finalization Checklist. This includes making sure that we know exactly what you expect from us (linens, menu, bartending, etc.). We will also ask for the names and contact numbers of other vendors, such as florists and DJ's, you are using. We've found this helpful in the past.

Another thing we will go over with you at this meeting is a Timeline. Don't worry, this doesn't have to be exact; we won't be timing you! This is just a guideline of when you want things to happen at your event. What time are the guests going to arrive at the reception? What time will you arrive, and will you be announced? What time do you want the buffet to open? These are the sorts of questions that we will be asking while making you Timeline.

Finally, we will also want to make sure we have a Floor Plan for you event. This is to give us (and you!) a visual of how your event space will be set up. This is especially important so that we know what we have to work with. Where will the buffet be set up? Where is the kitchen (if there is a kitchen)? Details like these simply make your day go more smoothly.

Of course, you will be able to ask us any questions you need answered at your Finalization Meeting. We don't want you to be worried about anything, so make sure you feel free to share any concerns you have. We prefer to have these meetings about a month out from your event, so that there is still time for any changes that need to be made. If your event is coming up quickly and you haven't made an appointment for a Finalization Meeting with us, give us a call or send us an email and we'll set one up!