What to Expect from Affordable Catering - Finalization Meeting

The last meeting you will have with us at Affordable Catering is you Finalization Meeting. We like to use this meeting to make sure everyone is on the same page - something we're sure you want to make sure of as well. At this meeting, we will go through a Finalization Checklist. This includes making sure that we know exactly what you expect from us (linens, menu, bartending, etc.). We will also ask for the names and contact numbers of other vendors, such as florists and DJ's, you are using. We've found this helpful in the past.

Another thing we will go over with you at this meeting is a Timeline. Don't worry, this doesn't have to be exact; we won't be timing you! This is just a guideline of when you want things to happen at your event. What time are the guests going to arrive at the reception? What time will you arrive, and will you be announced? What time do you want the buffet to open? These are the sorts of questions that we will be asking while making you Timeline.

Finally, we will also want to make sure we have a Floor Plan for you event. This is to give us (and you!) a visual of how your event space will be set up. This is especially important so that we know what we have to work with. Where will the buffet be set up? Where is the kitchen (if there is a kitchen)? Details like these simply make your day go more smoothly.

Of course, you will be able to ask us any questions you need answered at your Finalization Meeting. We don't want you to be worried about anything, so make sure you feel free to share any concerns you have. We prefer to have these meetings about a month out from your event, so that there is still time for any changes that need to be made. If your event is coming up quickly and you haven't made an appointment for a Finalization Meeting with us, give us a call or send us an email and we'll set one up!

What to Expect from Affordable Catering - Tasting!

Mmm, food!

What's one of the most important factors in choosing a caterer? The food, of course! At Affordable Catering, we think that before you make your decision you should get to sample our food so that you are sure you like it.

You can have a tasting at your first meeting with us, or you can schedule another meeting specifically to taste. All you have to do is mention that you would like to taste something while making your appointment with us. You can ask to sample specific items, or we can give you some of our most popular dishes to inspire you. Don't ask for too many different things, though; you may confuse the tastes!

We also offer samples of our wedding cake. You can try any flavor you want; just let us know a week or two in advance. Our list of possible flavors can be found on our website, just scroll down on this page. Again, don't attempt too much, because you do want to be able to make a decision.

If you're not sure where to start in picking what to taste, check out our menu on our website What sorts of meats, sides, and vegetables do you like? If you're still unsure, our Grilled Chicken in Wine Sauce, Beef Brisket with BBQ Sauce, and Sirloin Beef in Burgundy Sauce all come highly recommended.

Give us a call to set up your tasting today!

What to Expect from Affordable Catering - Initial Contact and Meeting

This is the first of a series of posts about what to expect from Affordable Catering, from your first email or phone call until the day of your event. We know that event planning can be an involved and complicated process, and that not all catering companies work the same way. Hopefully, this makes the process a little less confusing.

When you first email or call Affordable Catering, we'll want to know the date of your event, what kind of event you are planning, how large it will be, and if you have a venue in mind. These are important factors in planning your event. While we will be happy to tell you about Affordable Catering over the phone, we would rather set up a meeting with you to really discuss what you would like for your event. Meetings are complementary; we believe that you should get a preview of us before making your decision. You are welcome to request a sample of our food when scheduling your meeting, and if there is a certain type of dish you are interested in, make sure to let us know!

At your first meeting, you will meet with one of our event coordinators, who will tell you about all the services Affordable Catering offers. We have several different menu options, and can also help you to build a custom menu for your event if you would like. Your coordinator will also introduce you to our service options, and help you make a decision about that. Any questions you have about us, our food, and our other services are welcome at this time. Please let us know about any themes or special ideas you have. We would love to tie our food into those and help make your day unique and special.

At the end of your meeting, your coordinator will calculate a quote for you. You are welcome to take a copy of this with you, and we will send you a formal copy both in the mail and via email. Our quotes include complete breakdown, so you can see where each cost comes from. To book with us, simply sign the contract included with your quote and return it with a $300.00 booking fee. After this, we consider you booked!

You can have several meetings with us if you wish, but the really important ones are your first meeting and your Finalization Meeting. We also recommend a tasting at some point.